Automated Invoice System
Your team logs hours with your time tracking solution. Your team submits expenses through expense tracking. Bizinta takes it from there. With our automated invoice system, generating accurate, client-ready invoices is as simple as a single click. No more manual entry. No more missed billables. Just clean, professional invoices that match your billing model and your brand.
Teams adopt an automated invoice system quickly when it mirrors real workflows without extra clicks. Comparing options? Our guide to the best automated invoice processing software explains what to look for and why ERP-based invoicing suits consulting firms.
Three billing models. Total flexibility.
Whether you bill hourly, on retainer, or by milestone, Bizinta adapts to your business model:
· Time & Materials (T&M)
· Recurring billing
· Milestone-based billing
Each model supports dynamic rules for how time, expenses, and retainers are invoiced, ensuring your clients get what they expect, and you get paid what you deserve. With built-in autopay functionality, Bizinta makes it even simpler: send the invoice and watch payments deposit automatically into your account, with all the record keeping done for you. It’s flexible enough for small business operations yet structured for complex approvals. For growing firms, our automated invoicing software also ties billing to project tracking, making invoicing part of a unified workflow.
One-Click Invoice Generation
Pull in approved time and expense entries and instantly generate invoices. Generation and approvals stay in a single flow, so there is less admin, fewer errors, and faster cash flow.
Granular bill rate engine
Set different bill rates for every client, project, employee, and role combination. Bizinta’s custom bill rate system ensures precision billing, even when your team and projects vary. A senior partner and a junior associate working the same project can bill at completely different rates without any manual overrides. Bizinta applies the correct rate automatically based on who logged the time and what role they billed under.
Advanced billing scenarios made simple
We also support the advanced edge cases that other systems can’t. Set minimum fee thresholds, add auto-applied fees, flag and bill out-of-scope work, and assign multiple billing rates to a single person depending on their role or project. These controls work within the automated invoice system, so edge cases don’t slow billing. These are the billing complexities most systems ignore, and Bizinta is built to handle them.
Additionally, Bizinta provides real-time invoice reporting and revenue forecasting tools directly tied to your invoicing data. This means you’re not only billing more efficiently, but also gaining visibility into future revenue streams, profitability trends, and cash flow health. Combined with our automated invoice system, these insights empower leaders to make smarter financial decisions while keeping billing fully transparent.
Custom templates for each client
Every client is different. That’s why Bizinta lets you create custom invoice templates for each one, from layout and logo to payment terms and formatting. Tailor the experience without manual edits.
Works with QuickBooks and Xero
Bizinta syncs with QuickBooks and Xero, so invoices and ledgers stay aligned without double entry. Your accounting team keeps the tools it already uses, and your billing team works from approved time and expenses instead of re-keying them.
Invoice Management System
Bizinta tracks invoices from creation to payment. Never guess where your receivables stand again with an invoice management system built for the invoices you send to clients.
- Open balances
- Paid invoices
- Retainer usage
- Credit memos applied
Use the views to reconcile revenue and identify trends. Finance teams can push data to the ERP software for centralized accounting, run margin analysis alongside collections activity, and compare billing performance against firm-wide utilization reporting.
Who Is Bizinta’s Automated Invoicing Software For?
Bizinta’s automated invoicing software is built for small to medium professional services firms that bill for time, such as consulting, accounting and financial services, and similar teams. It fits firms that bill hourly, on retainer, or by milestone and want approvals before an invoice goes out. If your invoices come from product orders or inventory, or you mainly need to capture supplier invoices, a different tool is a better fit.
Why Choose Bizinta’s Automated Invoicing Software
Customers rate Bizinta 4.7 out of 5 on Capterra, based on 67 reviews. See how one professional services firm consolidated invoicing and accounting in this case study, or browse customer stories.
Frequently Asked Questions'
What is an automated invoice system?
It is a workflow that turns approved billable data into client-ready invoices and sends them with minimal manual entry. Bizinta’s builds invoices from approved time and expenses with one click.
Which invoicing software offers real-time reporting?
Bizinta pairs invoicing with real-time invoice and revenue reporting, so outstanding balances, payments, and forecasts update the moment a bill moves, with no exports and no manual reconciliation.
What software connects billing data to financial metrics?
Bizinta ties every invoice, credit, and payment directly to your financial reporting, so billing data and financial metrics live in one system instead of being reconciled by hand. See our full comparison of real-time billing software.
Does Bizinta support milestone and retainer billing?
Yes. Time & Materials, recurring, and milestone-based billing are all built in, with dynamic rules for how time, expenses, and retainers get invoiced.
Can invoicing and expense tracking be automated together?
Yes. Approved time and expense entries flow directly into an invoice with one click, so nothing has to be re-entered or reconciled by hand.
What’s the difference between automated invoicing software and an invoice management system?
Automated invoicing software generates the invoice. An invoice management system tracks what happens after: open balances, payments, retainer usage, and credits. Bizinta handles both in one workflow.
Is Bizinta’s invoice management system for client invoices or supplier invoices?
Client invoices. It tracks the invoices you send and the payments you collect, not supplier bills in accounts payable.
Does Bizinta work with QuickBooks or Xero?
Yes. Bizinta syncs with both, so invoices and ledgers stay aligned.
Is Bizinta’s invoicing software built for consulting firms?
Yes. Bill rates by role, project-based and retainer billing, and client-specific invoice templates are all built around how consulting and professional services firms actually bill, not adapted from generic small-business invoicing software.
How much does Bizinta’s invoicing software cost?
Pricing depends on team size and which modules you add alongside invoicing. See current plans on our pricing page or schedule a demo for a quote specific to your team.
Automate your billing. Accelerate your cash flow.
Bizinta’s invoice management system helps you bill faster, smarter, and with more accuracy. Say goodbye to clunky invoicing workflows. Say hello to one-click billing built for service firms. Our automated invoicing software removes busywork from every billing cycle for fast setup and predictable cash flow.
